Administrator

Job Title: Office Administrator
Location: Dyce
Job Type: Full-Time (Contract to Permanent)
Salary: £27,500 per annum

Activus Recruitment are seeking an Office Administrator on behalf of our client based in Dyce.

This is a full-time position initially offered on a contract basis, with the opportunity to become permanent for the right candidate.

Our client is a well-established supplier of oilfield equipment, specialising in exporting products to international markets. They are looking for a highly organised and detail-oriented individual to support their administrative, purchasing, and logistics functions.

Key Responsibilities

• Acknowledge customer orders and issue copies of signed Purchase Orders (POs)
• Check supplier acknowledgements against company POs
• Ensure pro forma invoices match POs prior to payment
• Issue proof of BACS payments to suppliers
• Expedite outstanding purchase orders
• Process and manage purchase orders within Sage Line 50
• Prepare shipping documentation and liaise with customers and freight forwarders
• Coordinate UK and international collections, ensuring timely follow-up
• Liaise with freight, courier, and transport companies regarding bookings and pricing
• Source freight costs as required
• Assist freight agents with identification and receipting of materials
• Obtain material receipts for order completion and invoicing
• Monitor incoming customer payments (pro forma terms)
• Invoice completed orders
• Order office supplies and maintain stock
• Maintain filing and archiving systems
• Handle incoming calls and general enquiries
• Provide administrative support and cover during busy periods or staff absence

Skills & Experience

• Previous experience in an administrative role is essential
• Experience with Sage Line 50 is preferred
• Strong organisational skills with excellent attention to detail
• Effective communication skills, both written and verbal
• Ability to manage multiple tasks and prioritise workload
• Experience within logistics, export, or freight coordination would be advantageous

What’s on Offer

• Salary of £27,500 per annum
• Full-time hours (40 hours per week)
• Opportunity for a permanent position
• Opportunity to work within a busy, international business environment

Apply today or contact Activus Recruitment for more information: call/Whatsapp 07534 773 798 or email judy@activusrecruitment.com or Yvonne@activusrecruitment.com