Operations & Document Coordinator

Operations & Document Coordinator
Location: Oldmeldrum, Aberdeenshire
Salary: £27,000 – £35,000 per annum DOE

About the Role
Activus Recruitment is recruiting on behalf of a well-established and growing organisation within the construction and flooring sector. Specialising in premium concrete and liquid screeding solutions, the company operates across Scotland and the wider UK, delivering high-quality finishes to an expanding client base.

This is an excellent opportunity for a highly organised individual to join a fast-paced environment where no two days are the same.

Key Responsibilities

• Receive, process, and log client orders accurately
• Liaise with clients to schedule works and coordinate with suppliers to order materials
• Maintain and manage document control systems, ensuring records are accurate and up to date
• Support Health & Safety processes, including creating Risk Assessments and Method Statements
• Assist in maintaining compliance with relevant accreditations (e.g. ISO standards)
• Handle incoming calls and provide professional telephone support
• Assist with manual purchase orders when required
• Follow up on tenders submitted by the estimating department

Requirements

• Previous experience in an administrative, operations, or coordination role
• Strong organisational skills with excellent attention to detail
• Confident communicator, both written and verbal
• Ability to manage multiple tasks and prioritise workload effectively
• Proficient in Microsoft Office and general IT systems
• Experience with Health & Safety documentation is desirable
• Knowledge of ISO standards such as ISO 9001, ISO 14001, and ISO 45001 would be advantageous but not essential

What’s on Offer

• Competitive salary between £27,000 and £35,000 per year
• Opportunity to join a growing and forward-thinking business
• Supportive team environment with opportunities for development